Congratulations! It’s your job to plan and execute a corporate event, and now you’re wondering just what kind of a mess you’ve gotten yourself into. If you can, put together a team of helpful, proactive individuals who like to plan parties and delegate to them specific tasks. Your first task is to find the perfect hall in which the event will be held. Here are a few suggestions to consider as you visit various locations.
Does It Fit Your Group and Budget?
Before you even set foot outside your office door, you will need to have already made a few decisions. You will need to know how many people are attending so you can find a venue large enough for your crowd or intimate enough to keep a small group from rattling around in some huge space. Try to have a very close estimate of the number of attendees, as the banquet hall manager will need to know if the number will be within the fire and safety limits for that particular space. Additionally, you’ll need to know your budget so you can discard locations immediately that are outside of your financial limit.
Do They Offer the Services You Need?
Once you have identified several good places, it’s time to schedule an appointment with the hall managers or owners in order to go over details. When you can see the place personally, you’ll get a better feel for how decorations, tables, a stage, lighting, and other necessary equipment can be brought in and arranged. Talk about each item on your list and ask plenty of questions. Some halls offer minimal rental equipment and some are ready to produce top quality multi-course meals served by professional wait staff and can rent you all the amenities for fully staged presentations.
Check the Contract
Once you have found the perfect place, you will create a contract with the venue. It is not at all silly to have the contract reviewed by a lawyer, but at the very least, be sure to read the entire contract before signing. If you have made false assumptions about payment methods or what services you are paying for, the contract content should identify these things. It isn’t likely that the business will try to cheat you in any way—especially if they have a stellar reputation—but you do not want to be unpleasantly surprised by anything included in the contract. If you need to, ask questions and clarify wording until you are satisfied.
Planning a party is time consuming and can be very stressful, but knowing that you have booked one of the best banquet halls in St. Louis is one less thing to worry about. Now you can move onto all the other things on your to-do list. If you have never put together something like this, your to-do list might seem vastly overwhelming, from shopping for Banquet halls St. Louis to determining details like security and lighting.
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